Awards & Scholarships

Applying for Funding

We encourage students to start planning their award applications as early as the Summer months.  As is expected in interdisciplinary studies, the content and format of the proposals vary tremendously.

Here are some documents to help get you started:

Also check out the Resources for Award Applicants on the Faculty of Graduate and Postdoctoral Studies (G+PS) web site.

The sample proposals below are from successful applications, and can give you some ideas about how to present your research, background, and methodology in your upcoming proposals.

*Please note that information on the specific awards may change and the latest updates can be found on the funding agencies web sites.

Adjudication Process

Almost all awards or scholarships applications are submitted to the ISGP Office for internal program-level adjudication. Applications successful at the program-level competition are then forwarded to the university-level (UBC) adjudication, before reaching the final stage of competition at the funding agency-level adjudication.

The ISGP strives to notify applicants on the results at every stage of the competition.

Vanier Canada Graduate Scholarships

Deadline: 12:00pm, Thursday September 5, 2019 on ResearchNet (online)

For eligibility, please read the “Months of Doctoral Studies” carefully here.

To apply, applicants must do the following:

  1. Notify the ISGP (enid.ho@ubc.ca) that you intend to apply for the Vanier Scholarship.
  2. Check with the ISGP to ensure we have all your official transcripts for all post-secondary studies up to August 31, 2019:
    • Confirm ISGP has all your non-UBC transcripts on file (If ordering additional non-UBC transcripts, they must be submitted to the ISGP, not the Faculty of Graduate and Postdoctoral Studies)
    • Your UBC transcripts will be downloaded by the ISGP to be appended to your application. Your UBC record must show 2019 Winter registration. No need to order UBC official transcripts.
  3. Request letters of support from four referees:
    • two letters from referees assessing the applicant's academic excellence, research potential and demonstrated and potential leadership ability are submitted electronically through ResearchNet by the referee
    • two Leadership Reference Letters (in PDF) are provided to the applicant, who uploads the letters to his or her electronic application file
    • applicants should provide potential referees with the Vanier selection criteria guidelines: http://www.vanier.gc.ca/en/selection_committee_guide-comite_selection_lignes.html#b0
  4. Submit a completed Vanier application via ResearchNet by 12:00pm (PDT - Vancouver time) on Thursday, September 5, 2019.
  • Additional leadership reference letter - The application package now requires two letters of reference for the leadership criterion. The additional letter will allow the candidate to include a broader spectrum of referees, which will in turn provide the committee more information when assessing the leadership criterion. The leadership letters are to be uploaded by the students in the same fashion as in the past via ResearchNet. However, they will have to, upload one letter at a time under the same task. The letters are a maximum of two pages each. See instructions provided to applicants here.
  • Personal leadership statement (maximum 2 pages) - for applicants to include information about interruptions to their academic career, choice of nominating institution, and mobility. The goal of this change is to eliminate systemic barriers to applying for the Vanier CGS, encourage the committee to understand career interruptions as potentially beneficial to a nominee’s career path, and better align the Vanier CGS with other prestigious international scholarships. See instructions provided to applicants here.
  • Special circumstances (maximum 1 page) - only to be used to outline the calculation of the number of months completed for combined undergraduate and doctoral program. See instructions provided to applicants here.

Complete application instructions can be found here.

Vanier web site

Vanier information on Graduate and Postdoctoral Studies (G+PS) web site

Vanier Selection Criteria

Sample Proposal 1 - Vanier
Sample Proposal 2 - Vanier
Sample Proposal 3 - Vanier

Application_nomination instructions - Vanier Canada Graduate Scholarships (*Document accurate as of downloaded date. Information may be updated without notice. Check Vanier web site for most current version)

(SAMPLE) Vanier Application (2016)

Tri-Agencies CGS-D / UBC Affiliated Fellowships (Doctoral)

Deadline: Tuesday September 17, 2019 @ 12pm (PDT)

CIHR, NSERC and SSHRC have worked together to harmonize the CGS-D program in order to ensure more consistent processes across Canada’s three federal granting agencies. Please visit the CGS-D program page for harmonized components such as application timeline, eligibility criteria and evaluation criteria. In addition to the CGS-D, each agency has its own doctoral awards. Refer to the appropriate literature for CIHR, NSERC and SSHRC for further details.

Application will continue to be submitted via each of the agency platforms. The application portals are now open and applicants may begin preparing their applications.

For application, nomination, and adjudication procedures that are specific to UBC, please visit: https://www.grad.ubc.ca/awards/canada-graduate-scholarships-doctoral-cgs-d-program

Info Session on Doctoral Scholarship and Award (by Grad Studies): In-person, Friday, August 30, 2019, 10:00 AM – 12:00 PM @Thea Koerner House, 6371 Crescent Road

Resources for award applicants here: https://www.grad.ubc.ca/scholarships-awards-funding/resources-award-applicants

Sample Proposal 1 - CIHR
Sample Proposal 2 - CIHR
Sample Proposal 1 - SSHRC
Sample Proposal 2 - SSHRC
SSHRC Doctoral Award Application - With annotations & Notes - SAMPLE (may look different this year)
NSERC Postgraduate (Doctoral) Scholarships Application (Form 201) - SAMPLE (may look different this year)

SSHRC / NSERC / CIHR Canada Graduate Scholarships - Doctoral (CGSD)

Grad Studies info: https://www.grad.ubc.ca/awards/canada-graduate-scholarships-doctoral-cgs-d-program
Applicants applying through UBC must:

  • be enrolled in a program of study that includes a significant research component.
  • be a Canadian citizen or a permanent resident of Canada, as of the application deadline date;
  • have completed no more than 24 months of full-time study in their doctoral program by December 31 of the year of application (no more than 36 months if transferred directly from Bachelors to a PhD; fast-tracked or enrolled in joint program, e.g., MD/PhD, MA/PhD);
  • submit only one doctoral award application in a given academic year. Nominations to the Vanier CGS program do not count towards this limit;
  • not have already received a doctoral-level scholarship or fellowship from CIHR, NSERC or SSHRC.

Submit Affiliated Criteria-Based Awards Checklist to Enid Ho

UBC Affiliated Fellowships (Doctoral)

The UBC Affiliated Fellowships doctoral competition runs in concert with the university-adjudicated NSERC and SSHRC CGS doctoral competitions. Students who submit a SSHRC, NSERC, CIHR application to the ISGP are eligible for open Affiliated Fellowships and do not need to submit a separate Affiliated Fellowships application. (To be considered for criteria-based affiliated fellowship(s), students must submit this checklist to the Enid Ho.)

  • Check with ISGP that all your non-UBC post-secondary transcripts are in file.
  • No need to order official UBC transcripts.
  • Application form must be submitted electronically
  • 2 references (must be on Affiliated Fellowships Reference Forms) emailed directly from referees to ISGP
  • MUST provide your own signature (e-signature OK)
  • MUST list months of Master’s study and doctoral study
  • MUST include current PhD degree in ISGP

Trudeau Foundation Doctoral Scholarship

***Application deadline: FRIDAY, JANUARY 18, 2019 @ 11:59PM PST on Trudeau Foundation online portal***

Up to 20 Trudeau Scholarships are awarded each year to support doctoral students pursuing research related to one of its four founding themes: Human Rights and Dignity, Responsible Citizenship, Canada in the World, and People and their Natural Environment. Trudeau Scholars are highly gifted individuals who are actively engaged in their fields and expected to become leading national and international figures. 

Value: $40,000 stipend plus $20,000 travel allowance per year, for up to 3 years

UBC applicant deadline: 11:59pm (Vancouver time) on Friday, January 18, 2019

Eligibility

  • Doctoral students already accepted into or in year one, two, or three of a full-time program in the humanities or social sciences whose work relates to one of the Foundations’ four themes
  • Although priority will be given to Canadian citizens and permanent residents, up to 25% of Scholars in a given year may be non-Canadians (permanent residents or foreign nationals) enrolled in a doctoral program at a Canadian institution 

Applications are submitted via the Trudeau Foundation application portal:

  • Create an account online at: https://trudeaufdn.fluxx.io/apply/scholars
    • For University Name, enter "The University of British Columbia"
    • For Faculty or Department, enter the chosen UBC graduate program
  • Registrants will receive a username and password in 4 business days (applicants should check their spam/junk folder)
  • Once account access is granted: Complete the application form, request three letters of reference, and upload transcripts
  • After applying, applicants should email natalie.thorson@ubc.ca with their full name, UBC student number, and the name of their graduate program to ensure that their application is linked to UBC

For application procedures, please see the Graduate Awards website: https://www.grad.ubc.ca/awards/trudeau-foundation-doctoral-scholarship

For more information about the Trudeau Foundation, please see their website: http://www.trudeaufoundation.ca/en/programs/scholarships

If you are applying:

- Verify with ISGP office that all your non-UBC academic transcripts are in file.

- There is no need to order UBC official transcript.

- ISGP will email you a PDF file of all your transcripts.

- Letters of Recommendation must be signed and either on letterhead or have referees’ names and contacts within letter.

Detailed application procedures are available here.

Trudeau web site

Trudeau information on Graduate and Postdoctoral Studies (G+PS) web site

Tri-Agencies CGS-M / UBC Affiliated Fellowships (Master's)

Deadline: Monday December 3, 2018 @ 5:00 pm PST

CGSM Online Application on Research Portal - Step-by-Step Guide

- email the ISGP office to request a scan of all your academic transcripts: you do not need to order official UBC transcripts.

- Confirm with your referees their willingness to submit a reference for you online. Let them know the timeline and when they would receive the email invitation

- Check out the detailed step-by-step application guide above

- Before you begin your online application, work on the following:

1) Outline of Proposed Research (1 pg. max) + bibliography/citation (1 pg. max)

2) Have the transcript scan ready

3) Create/update your Canadian Common CV (CCV) and have the confirmation # ready

Tri-Agencies CGS-M

- Detailed Information

- Application Instructions

- Research Portal (online application)

- After the deadline, the Research Portal will close, and there will be no opportunity to re-open the application. This is the deadline for all application materials, including reference letters. It is the applicant's responsibility to ensure that their references are submitted on time.

- When identifying UBC as your institution, the official name is “The University of British Columbia”

- Video tutorial for Referees completing the online references: http://www.nserc-crsng.gc.ca/Students-Etudiants/Videos-Videos/cgsm-besc_eng.asp

- NOTE: Once the Reference Assessment Form is saved and validated (all mandatory fields completed), it will automatically be attached to the student’s application. A status change in the applicant's portal – Invitation accepted and completed—will advise him/her that the assessment is complete. However, the applicant will not be able to view the assessment's content.  The referee can modify the Reference Assessment Form as long as the application has not been submitted. Applicants cannot submit their applications until the TWO reference assessment forms have been completed and submitted in the Research Portal. Deadline will NOT be extended for applicants who are unable to submit due to missing references.

- With your CGS-M application, you will be automatically considered for the UBC Affiliated Fellowships. There is no need to submit a separate application. You must email the ISGP a list of Criteria-based Fellowships for which you would like to be considered

UBC Affiliated Fellowships (Master’s)

- Detailed Information

- Application form & Instructions

- Reference form

- If you are ineligible to apply to the Tri-Agencies CGS-M, you may still apply to the UBC Affiliated Fellowships (Master’s)

- Application deadline is also MONDAY, December 3, 2018 at 5:00pm PST to the ISGP office via email

- Only electronic submission (by email) will be accepted

- Referees must use designated reference forms. No free-form letters will be accepted

- 2 references must be signed (e-signature OK) and emailed to the ISGP office directly from referees by the deadline

UBC Spring Graduate Awards Competition

Full details here.

Deadline

ISGP Internal Deadline: Thursday, May 16, 2019 at 4:00pm

Eligibility

Students must be registered, full-time graduate students during the period of the award.

Additional eligibility criteria differ between awards, and students might be eligible for multiple awards. The list of awards is available in the Application Form - PART 2. In the Application Form - PART 2, students must clearly address their eligibility as specifically to the award description as possible. To be eligible to receive funding, applicants must meet all the criteria for each award they apply for.

In addition to eligibility requirements specified by each available award, the following criteria apply:

Master's students
  • Applicants must have completed, as of December 31, 2018 between zero and 12 months of full-time Master’s studies (or full-time equivalent). Successful applicants for Master's-level funding will not receive funding past the end of their 24th month in Master's program.
  • Applicants for the Rick Hansen "Man in Motion" Fellowship can be in any month of Master's study.
Doctoral students
  • Applicants must have completed, as of December 31, 2018:
  • between zero and 36 months of full-time doctoral studies (or full-time equivalent). In cases where a student has transferred directly from a Master’s program into a doctoral program without receiving a Master’s degree, eligibility for doctoral funding will be counted from the effective date of transfer to the doctoral program. Successful applicants will not receive funding past the end of their 48th month in doctoral program.
  • between zero and 48 months of full-time studies (or full-time equivalent) in cases where students proceeded directly from a Bachelor’s or equivalent program to their doctoral program. Successful applicants will not receive funding past the end of their 60th month in doctoral program.
  • Applicants for the Rick Hansen "Man in Motion" Fellowship can be in any month of Doctoral study.

Please note that all previous studies at the graduate level, regardless of institution and discipline, will be included in determining eligibility.

Selection

While award recipients will be selected based on academic merits, priority will be given to eligible candidates who do not already hold significant scholarship funding (e.g., external, 4YF, Affiliated Fellowship, etc.) for the 2019-2020 Academic Year.

Procedure

Applicants must submit (via email) the following materials to the ISGP:

  1. completed application form - PART 1
  2. completed application form - PART 2
  3. Canadian CCV – CGS-Master’s version
    - Applicants are required to complete the CCV from the Canadian Common CV Web site (https://ccv-cvc.ca/indexresearcher-eng.frm) as part of their application. Refer to the Canadian Common CV – How to Complete the Canada Graduate Scholarships-Master's Version (http://www.nserc-crsng.gc.ca/Students-Etudiants/CCV_CGSM-CVC_BESCM_eng.asp) for details.
    - Applicants should access the .pdf version of their CCV by clicking “History” in the top menu bar when logged into the CCV website and download the .pdf version of their CCV, rather than the .xml version.
  4. (ISGP will provide) academic records for all university-level studies (including studies undertaken but not completed) up to December 31, 2018. For institutions other than UBC, only official transcripts will be accepted. These may be original or certified true copies provided by the ISGP. For UBC, the applicant's "Academic History" printed from the SISC by the applicant's graduate program will be accepted. Please note that students must request certified true copies of transcripts from their graduate program, not from the Faculty of Graduate and Postdoctoral Studies.
  5. one letter of recommendation/form. Only recommendation forms signed by the person providing the reference are acceptable; original, faxed, and scanned copies sent by e-mail directly to the applicant’s graduate program are acceptable. In some cases, a reference letter submitted for a previous scholarship competition may be used; see the application instructions for details. NOTE: Referees must use reference form instead of free-form letter on letterhead.